The American Society of Parasitologists was founded in 1924 and incorporated in Washington, D.C. In 1992 the Society was reincorporated in the State of Kansas.
ARTICLE II. PURPOSE
ARTICLE III. MEMBERSHIP
Section 1. Classes
Classes of membership shall be: active, retired, distinguished members emeriti, honorary, and consortium.
Section 2. Active Members
Any person with educational or other qualification who subscribes to the Purpose or Purposes of the Society may be elected an Active Member. A candidate for active membership shall send to the Secretary-Treasurer a duly executed and signed application accompanied by remittance for one year's dues. Election to membership shall be by a majority vote of Council at a regular meeting or properly called special meeting, or by a mail or electronic ballot of all those replying within 30 days. Active Members whose current dues are paid are Members in Good Standing and shall enjoy all rights, privileges, and responsibilities of membership in the Society, including subscription to the Society's publications. Students paying prescribed dues and duly elected are Members in Good Standing and enjoy all rights, privileges, and responsibilities of membership.
Consequences of failure to pay dues are outlined in Article VIII, Section 1.
If two members of the same family are Active Members and elect to receive one copy of the Journal, cost of one of the memberships shall be 30% of the regular dues.
Section 3. Retired Members
Active Members of at least 20 years' standing who have retired may, upon request to the Secretary-Treasurer, be given the status of Retired Member. Retired Members shall continue to retain all the rights and privileges of Active Members. They may receive the Journal by paying 50% of the annual dues paid by Active Members.
Section 4. Distinguished Members Emeriti
Distinguished parasitologists who have retired and who have rendered notable service to the Society for a period of not less than 20 years may be elected Distinguished Members Emeriti. The number of such members shall not exceed 2% of the number of Active Members at the time of election. Distinguished Members Emeriti may be exempted from payment of dues but shall be accorded all rights and privileges of Active Members, including free subscription to the Society's publications for so long as they indicate desire to have same.
Nominees shall be proposed to the Council by the Standing Committee on Honorary and Distinguished Members Emeriti. Election of Distinguished Members shall require ratification by Council at a regular meeting and an affirmative majority vote of Active Members of the Society present at a regular business meeting.
Section 5. Honorary Members
Any person who has attained exceptional distinction in parasitology may be elected an Honorary Member. The number of Honorary Members shall not exceed 15, and not more than three shall be elected during any one year.
Honorary Members pay no dues and hence are not accorded the rights and privileges of Active Members and are not eligible to hold office unless they elect to pay dues assessed for active membership, whereupon they shall be accorded the privileges of Active Members, including subscription to the Society's publications.
Election of Honorary Members shall be by the same procedure as for Distinguished Members Emeriti.
Section 6. Consortium Members
The Consortium membership is intended for scientists in select developing countries, including all countries south of the Mexican-American border. The membership includes up to six consortium members and will provide one copy of the Journal with each person receiving copies of all other mailings.
ARTICLE IV. OFFICERS AND DIRECTORS OF THE SOCIETY AND COUNCIL
Section 1. Titles of Officers
Officers of the Society shall be: President, President-Elect, Immediate Past-President, Vice-President, Secretary-Treasurer, eight Members-at-Large of Council, Student Member-at-Large of Council, Editor of the Journal, Editor of the Newsletter, Scientific Program Director(s), and Archivist.
Section 2. Terms of Office and Methods of Selection
Terms of office shall be as follows: Vice President, President-Elect, President, and Immediate Past President, one year sequentially; Secretary-Treasurer, three years, such term to begin January 1 of the next calendar year after election; Members-at-Large of Council, four years with terms staggered in such a manner that there are two regular vacancies to be filled each year; Student Member-at-Large of Council, one year. Editor of the Journal, Editor of the Newsletter, Scientific Program Director(s) and Archivist are appointed by Council and serve five year terms renewable, following review by Council. Vice-President, Secretary-Treasurer, and Members-at-Large of Council shall be elected by the membership of the Society. Council Members-at-Large may not be nominated or elected to sequential terms, but may serve more than once. The Vice President at the completion of his/her term shall become the President-Elect, and then President.
Section 3. Procedure for Election of Officers and Nominating Committee
Elected officers and the Nominating Committee of the Society shall be elected by plurality vote from among nominees provided by the Nominating Committee as follows. Each year the Nominating Committee shall nominate no fewer than two members in good standing of the Society for each of the offices of Vice-President, and Member-at-Large of the Council that is to be filled. Student members in good standing will select two nominees to stand for election for the position of Student Member-at-Large of Council either at the Annual Meeting or by mail ballot. All active members of the Society may vote to elect the Student Member-at-Large. The Nominating Committee shall nominate at least one member for the office of Secretary-Treasurer in those years in which the tenure of that office terminates. In addition, each Nominating Committee shall submit nine nominees for the succeeding Nominating Committee.
The name of any Active Member be may be placed in nomination for any office by petition to the Nominating Committee by at least 20 Active Members.
All nominations shall be transmitted to the Secretary-Treasurer in a timely manner prior to the annual business meeting of that year. The Secretary-Treasurer shall submit all nominations to the Active Members on a mail or electronic ballot at least three months prior to the Annual Meeting, said ballot to be in a form appropriate to protect secrecy of the ballot and to validate the identity of the voter. The Secretary-Treasurer shall forward to the Tellers Committee all ballots that have been returned within 60 days of the mailing. The Tellers shall tally the votes and report the election results at the annual meeting of the Council and the annual business meeting of the Society. All tie votes shall be resolved by Presidential designation.
Section 4. Duties of Officers
(i) President
The President shall preside at all meetings of the Society and Council; appoint all committees except the Nominating Committee; be an ex officio member of all committees except the Nominating Committee; and perform all other duties that properly devolve upon the chief administrative and presiding officer of the Society. The President is strongly encouraged to attend at least two different annual meetings of Affiliated Societies, other than his/her own, and develop a forum or workshop where issues of importance to the American Society of Parasitologists and affiliates can be discussed.
(ii) President-Elect
The President-Elect shall assume the office of President upon completion of the term of office of the previous President and perform such other duties as the Society, Council, or President may assign to the office of President-Elect. The President-Elect shall be the chair of the Priorities Committee.
(iii) Vice-President
The Vice-President succeeds to the offices of President-Elect, then President, and Immediate Past President. The Vice President is strongly encouraged to attend at least two different annual meetings of Affiliated Societies, other than his/her own, and develop a forum or workshop where issues of importance to the American Society of Parasitologists and affiliates can be discussed. The Vice-President shall also serve as a non-voting member of the Priorities Committee.
(iv) Immediate Past President
The Immediate Past President provides solace to the President, and performs other duties assigned by the President.
(v) Secretary-Treasurer
The Secretary-Treasurer shall, in consultation with the President, prepare the agenda for all meetings of the Society and Council, record the minutes of these meetings, keep accurate and complete reports of all officers and Committees and of all business transacted by the Council and Society, be responsible for maintaining rolls of members of all categories, and perform such other duties as properly devolve upon that office. Minutes of Council and business meetings of the Society shall be submitted to the President, the President-Elect, and the Immediate Past-President for additions and corrections as soon as possible after said meetings and before publication of the minutes in the Journal.
The Secretary-Treasurer shall be responsible jointly with the Editor of the Journal for supervising the management of the Back Issues Program.
The Secretary-Treasurer shall issue all statements of financial obligations owing to the Society and account for all funds, properties and disbursements, and shall pay all bills owed by the Society and authorized by the Council.
The Secretary-Treasurer shall maintain a separate accounting of all securities, monies, earnings, increments and disbursements of the Society's Endowment Funds.
The Secretary-Treasurer shall submit an annual financial statement to the Council and to the Society which shall be completed to the most convenient recent date prior to the time of reporting and cover the period from the closing date of the last such report.
The Secretary-Treasurer, or the Secretary-Treasurer and the President jointly, as, and when, directed by the Council, shall select depositories for the Society's monies, assign securities and other investments belonging to the Society or controlled by it, and endorse financial and legal papers in behalf of the Society. The Secretary-Treasurer shall have the authority and responsibility to receive dues and other obligations owing to the Society and to pay current and other expenses authorized by Council.
The Secretary-Treasurer shall maintain the By-laws and all documents pertaining to same as cited in Article XII, Section 2.
(vi) Editors
a) Journal Editor
The Editor shall be Editor of The Journal of Parasitology. The Editor shall have responsibility and authority for formulating publication policies; for deciding format and content; for reviewing, editing, and determining the acceptability of notes and papers offered for publication; for determining charges to authors and advertisers; for conducting negotiations with authors, advertisers, and publishers; for filling vacancies on the Editorial Board; and for performing all other duties that ordinarily devolve upon an Editor.
In performance of these duties, the Editor shall rely upon the active cooperation of the Editorial Board but may also seek advice and assistance from any member of the Society.
Neither the Editorial Board nor any member thereof shall be charged with responsibility or authority that abridges the duty of the Secretary-Treasurer to receive and disburse Society funds or transcends the obligation of Council to guard the interests of the Society and protect its welfare.
The Editor shall report fully to the Council on activities, needs, and problems regarding the management and status of the Journal.
b) Newsletter Editor
The Editor shall be Editor of the American Society of Parasitologists Newsletter. The Editor shall have responsibility and authority for formulating publication policies, for deciding format and content, for reviewing, editing and determining the acceptability of material received for publication; for conducting negotiations with authors, advertisers, and publishers; for filling vacancies on the Editorial Board of the Newsletter; and performing all other duties that ordinarily devolve upon an Editor.
In performance of these duties, the Editor of the Newsletter shall rely upon the active cooperation of the Editorial Board but may also seek the advice and assistance from any member of the Society.
Neither the Editorial Board nor any member thereof shall be charged with responsibility or authority that abridges the duty of the Secretary-Treasurer to receive or disburse Society funds or transcends the obligation of Council to guard the interests of the Society and protect its welfare.
The Editor of the Newsletter shall report fully to Council on activities, needs, and problems regarding the management and status of the Newsletter.
(vii) Scientific Program Director(s)
The Scientific Program Director(s) shall be responsible for arranging the scientific program of the Annual Meeting of the Society.
(viii) Archivist
The archivist shall maintain the Archives of the Society as directed by Council.
Section 5. General Responsibilities of Officers
All official duties and responsibilities not expressly defined shall devolve upon those officers who customarily are charged with such duties and responsibilities.
Section 6. Suspension and Removal of Officers
When the Council receives written allegations by at least three members of the Council, or by at least ten Active Members of the Society, that an officer is not faithfully performing the duties of office, or has otherwise acted in a manner adversely affecting the Society, the Council shall investigate the allegations and may thereafter suspend or remove the officer by a two-thirds vote.
Upon suspension, or inability to serve for any reason, an officer other than the President or President-Elect, the President shall nominate an Active Member of the Society to carry out the duties of the office on an interim basis, such nomination requiring approval by a majority vote of the Council. If the President or President-Elect is suspended or removed, succession is as stated in Article VI, Section 7.
Section 7. Succession of Officers
When a vacancy occurs in an office the following rules will apply:
Office of the President. The President-Elect shall function in lieu of the President in the event of the latter’s absence or inability for any reason to discharge or perform any duty or responsibility of the office that ordinarily devolves upon it. The President-Elect will then assume the Presidency at the end of his/her term.
Office of the President-Elect. The Vice President shall function in lieu of the President-Elect in the event of the latter’s absence or inability for any reason to discharge or perform any duty or responsibility of the office that ordinarily devolves upon it. The Vice President will then assume the President-Elect position at the end of his/her term.
Office of the Vice President. The President shall appoint an Active Member of the Society to carry out the duties of the office, on an interim basis, such appointment requiring approval by a majority of the Council. The Nominating Committee will submit the names of no fewer than two members in good standing of the Society for election to the office in the next general election as described in Article IV, Section 3.
Office of the Secretary-Treasurer. The President shall appoint an Active Member of the Society to carry out the duties of the office, on an interim basis, such appointment requiring approval by a majority of the Council. The Nominating Committee will submit the name(s) of a member(s) in good standing of the Society for election to the office in the next general election as described in Article IV, Section 3.
Council Member-at-Large. The individual receiving the third highest number of votes for Council Member-at-Large, in the annual election, shall be named as an Alternate Council Member-at-Large and shall assume the duties of Council Member-at-Large in the event that position is vacated for any reason.
ARTICLE V. COUNCIL
Section 1. Membership
Voting members of the Council shall be the President, President-Elect, Immediate Past-President, Vice-President, Secretary-Treasurer, Members-at-Large of Council, Editor of the Journal, Editor of the Newsletter, Scientific Program Director(s), and one Student Member-at-Large. In the event that there is more then one person serving as Scientific Program Director(s), they will have one collective vote between them. The Archivist shall have voice but not vote at Council Meetings.
Section 2. Officers of the Council
The President, President-Elect, Immediate Past-President, Vice-President, and Secretary-Treasurer of the Society shall simultaneously hold the same offices on the Council.
Section 3. Authority
The Council shall establish policies for the management of all affairs, funds, and properties of the Society and the transaction of all business, except as otherwise provided in these By-laws. The Council shall have the right to delegate temporarily to members, special committees, or subcommittees any responsibility or power with which it is, or normally would be, vested.
Section 4. Oversight of Elections
The Council shall determine compliance with the election procedures established in Article IV, Section 3. In the event of noncompliance, the Council shall itself act as the Nominating Committee during its annual business meeting. In such event, elections shall be held and completed during the annual business meeting of the Society.
Section 5. Vacancies on the Council
When a vacancy occurs on Council Article IV, Section 7 applies.
ARTICLE VI. MEETINGS
Section 1. Functions
Each year the members of the Society shall hold an Annual Meeting, which shall incorporate such activities as presentations of papers, symposia, posters or other demonstrations of scholarly activities, regular business sessions for both Council and the general membership, and such other activities as deemed necessary to the well-being of the Society.
Section 2. Meeting Sites
The place of such meetings shall be determined significantly in advance of the meeting from recommendations obtained through members and other friends of the Society. Meeting sites, recommended by a Meeting Site Committee and approved by Council, shall be announced as a regular part of the published minutes.
ARTICLE VII. COMMITTEES
Section 1. Standing Committees
It is incumbent on the President and Council to ensure staggered terms on committees, even when such is not stipulated herein.
(i) Nominating Committee
The Nominating Committee shall consist of a Chair, four members, and an alternate. Each shall serve for one year or until a successor has been elected. Committee members who have served consecutively on both of two immediately preceding committees shall not be eligible for reelection. No more than two members of any Nominating Committee may serve on its immediate successor. At the time of election, members must be serving in different institutions or such generally acceptable sub-divisions of such institutions as shall be unanimously acceptable to the nominators as providing adequate representation of the Society.
Those nominees to the Nominating Committee placing in the six highest positions shall comprise that Committee, with the highest and sixth positions determining the Chair and the alternate, respectively. The alternate shall replace any one of the five elected members of the Committee who becomes unable to serve for any reason. In the event that its elected Chair is unable to fulfill the duties of his office, the Committee shall elect a Chair from among its members.
The Nominating Committee shall nominate candidates for Council Members-at-Large, Vice President, Secretary-Treasurer, and the succeeding Nominating Committee as provided in Article IV, Section 3.
(ii) Business Advisory Committee
The Business Advisory Committee shall comprise five appointed members and the Secretary-Treasurer of the Society. The term of appointed members shall be five years, except for appointments to fill vacancies in unexpired terms. The President shall appoint one person to the Business Advisory Committee each year and any members needed to fill vacancies in unexpired terms. The Committee Chair shall be appointed by the President from among members who have served on the Committee for more than one year.
The Committee shall constantly monitor the finances of the Society and shall advise the Secretary-Treasurer on investments and other financial matters.
The Committee shall conduct studies concerned with the fiscal aspects of the Society as may be suggested by the Council, the Secretary-Treasurer, or the President.
(iii)Committees on Awards, Lectureships, and Honors
(a) Awards Committees
(1) The Henry Baldwin Ward Medal Committee
The Committee shall comprise five members with terms of two years and shall be appointed by the President. Three members of the Committee shall be appointed in odd-numbered years, and two members in even-numbered years. The Chair of the Committee shall be appointed by the President. The membership of the Committee should reflect the various sub-disciplines of parasitology insofar as possible.
The Committee shall select, subject to approval by Council, a recipient for the Henry Baldwin Ward Medal from the list of nominees submitted by Society members to the Secretary-Treasurer. The Committee is under no obligation to select a recipient each year.
(2) The Ashton Cuckler New Investigator Award Committee
The Committee shall comprise five members with terms of two years and shall be appointed by the President. Three members of the Committee shall be appointed in odd-numbered years, and two members in even-numbered years. The Chair of the Committee shall be appointed by the President. The membership of the Committee should reflect the various sub-disciplines of parasitology insofar as possible.
The Committee shall select, subject to approval by Council, a recipient for the Ashton Cuckler New Investigator Award from the list of nominees submitted by Society members to the Secretary-Treasurer. The Committee is under no obligation to select a recipient each year.
(b) Lectureship Committees
(1) The Stoll-Stunkard Memorial and The Eminent Parasitologist Lectureships Committee
The Committee shall comprise four members with terms of four years, the term of one member to expire each year. Members of the Committee shall be appointed by the President. The Chair of the Committee shall be the member in his/her third year. Members of the Committee shall make recommendations to the Council of persons to be awarded the Stoll-Stunkard or Eminent Parasitologist Lectureships, each Lectureship to be awarded in alternate years. The awarding of the Stoll-Stunkard or Eminent Parasitologist Lectureships are subject to approval by the Council
(2) The R. Barclay McGhee Lectureship Committee
The Committee shall comprise four members with terms of four years, the term of one member to expire each year. Members of the Committee shall be appointed by the President. The Chair of the Committee shall be appointed by the President. Members of the Committee shall make recommendations to the Council of persons to be awarded the R. Barclay McGhee Lectureship. The awarding of the R. Barclay McGhee Lectureship is subject to approval by the Council.
(3) Bueding and von Brand Lectureship Committee
The Committee shall comprise four members with terms of four years, the term of one member to expire each year. Members of the Committee shall be appointed by the President. The Chair of the Committee shall be appointed by the President. The Committee shall make recommendations to the Council of persons to be awarded the Bueding and von Brand Lectureship. The awarding of the Bueding and von Brand Lectureship is subject to approval by Council.
(c) Committees on Special Awards
(1) The Distinguished Service Award and Extramural Awards Committee
The Committee shall comprise four members with terms of four years, the term of one member to expire each year. Members shall be appointed by the President. The Chair of the Committee shall be the member in his/her third year. The Committee shall make recommendations to the Council of recipients of the Distinguished Service Awards from the list of nominees submitted by Society Members to the Secretary-Treasurer. All awards are subject to approval by the Council. The Committee is under no obligation to select a recipient every year.
The Committee shall also prepare nominations for extramural awards given by other organizations or individuals for which a member of the Society might qualify and present them to the Council for the endorsement of the Society.
(2) The Clark P. Read Mentor Award Committee
The Committee shall comprise four members with terms of four years, the term of one member to expire each year. Members shall be appointed by the President. The Chair of the Committee shall be the member in his/her third year. The Committee shall make recommendations to the Council of recipients of the Clark P. Read Mentor Award from the list of nominees submitted by Society Members to the Secretary-Treasurer. All awards are subject to approval by the Council. The Committee is under no obligation to select a recipient every year.
(3) The Best Student Presentation and Marc Dresden Travel Grant Awards Committee
The Committee shall comprise ten members with terms of two years and shall be appointed by the President. Six members of the Committee shall be appointed in odd-numbered years and four members in even-numbered years. The Chair of the Committee shall be appointed by the President. The membership of the Committee should reflect the various sub-disciplines of parasitology insofar as possible.
The Committee shall recommend to the Council recipients of Marc Dresden Student Travel Stipends from the properly submitted applications and from the nominees put forward by the Affiliated Societies. The Student Awards Committee shall also recommend to the Council recipients of the Best Student Presentation Awards. All awards are subject to approval by the Council. The Committee is under no obligation to select recipients for the Student Awards every year.
(iv) Committee on Honorary Members and Distinguished Members Emeriti
The Committee shall comprise three members with terms of three years, the term of one member to expire each year. Members of the Committee shall be appointed by the President. The Chair of the Committee shall be the member in his/her third year. The Committee shall make The Committee shall select candidates for election as Honorary Members and Distinguished Members Emeriti as provided by Article III, Sections 4 and 5, when informed by the Secretary-Treasurer that a vacancy or vacancies exist in either class of membership.
The Committee shall also make recommendations, subject to ratification by Council, to the Editor of the Journal of Parasitology of individuals to be honored by commemorative issues of the Journal.
(v) Tellers Committee
The Committee shall comprise three members with terms of one year and shall be appointed by the President. The Chair of the Committee shall be appointed by the President. The Tellers Committee shall tally the votes for election of all officers, including Council Members-at-Large and the Nominating Committee as provided in Article IV, Sections 3.
Upon receipt of the ballots, received from the membership by the Secretary-Treasurer, the Chair of the Committee shall assemble the Committee for the purpose of counting the ballots. Ballots containing more than the specified number of votes in any category shall be declared invalid for that category only. Ballots containing fewer than the specified number of votes in any category shall be declared valid.
The Committee shall report the following information to the Council of the Society at its annual business meeting: Total number of ballots received, total number of ballots invalidated in each category, and upon request, the total votes cast for each candidate on the ballot.
Following the approval of the report to the Council, the Chair of the Tellers Committee shall give a report to the membership at the Annual Meeting of the Society as follows: Total ballots received, total ballots invalidated in each category, and the names of the persons elected.
(vi) In Memoriam Committee
The Committee shall comprise three members with terms of three years and one shall be appointed each year by the President. The Chair of the Committee shall be the member in his/her second year. The Committee shall prepare a list of members who have died since the last Annual Meeting and prepare a report for presentation to the Council and to the membership of the Society. The Chair shall provide the Editor of the Journal with an obituary notice to be published in a forthcoming issue of the Journal. For Past-Presidents and other specially prominent persons, the In Memoriam Committee shall recommend to the Editor an author for a concise In Memoriam to be published in the Journal as soon as is practicable.
(vii) Committee on Education
The Committee shall comprise five members who shall serve terms of five years, one new member shall be appointed by the President each year. The Chair of the Committee shall be appointed by the President. The members should be persons actively engaged in teaching parasitology and should represent general undergraduate parasitology, graduate education in parasitology, veterinary parasitology, medical technology, and medical parasitology. The Committee shall provide recommendations to Council as well as the Scientific Program Director(s) regarding projects, symposia, and electronic and classical media which will enhance the teaching of parasitology at all levels of education. The Committee shall also promote the ASP Willis A. Reid, Jr. Student Research Grant Competition and receive applications and select the recipient(s) of the awards.
(viii) Meeting Site Committee
The Committee shall comprise three members with terms of three years, and shall be appointed by the President. The Chair of the Committee shall be appointed by the President. The Committee shall be charged by Council with recommending sites for meetings of the Society several years in advance of such meetings.
(ix) Membership Committee
The Committee shall comprise four members with terms of four years, the term of one member to expire each year. Members of the Committee shall be appointed by the President. The Chair of the Committee shall be the member in his/her third year. The Committee shall recommend actions designed to promote and increase membership in the Society in accordance with Article II, PURPOSE.
(x) Priorities Committee
The Committee shall comprise six appointed members and be chaired by the President-Elect. The Vice President shall be a non-voting member. Appointed membership on the Committee shall rotate, and the length of an appointed member's term will be three years. At least two of the appointed members will be representatives to Council from regional Affiliated Societies. The Committee shall recommend policy and the priorities thereof for action by the Society.
(xi) Committee on Industrial Relations
The Committee shall consist of three members with terms of three years, one member to be appointed each year by the President. The Chair of the Committee shall be appointed by the President. The Committee shall serve as liaison with the American Society of Parasitologists and industries, providing recommendations of mutually beneficial relationships. The Committee is responsible for coordinating all requests from the Society to industry for funding, for maintaining the mailing list, and providing follow-up information on expenditures to industries, and for providing industry direct liaison with Council to suggest activities of mutual interest.
Section 2. Special Committees
Subject to ratification by the Council, the President may appoint such other committees as deemed necessary. Membership and specific charges for other committees shall be determined by the Council at the time it approves the creation of the committee. The terms of Special Committees shall be one year unless otherwise specified by Council. The Chairs of the Committees shall be appointed by the President in consultation with Council.
ARTICLE VIII. FINANCES
Section 1. Dues
Annual membership dues shall be payable in advance on or before the last day of January. The amount of dues shall be determined by a majority vote of the Council.
Active Members whose current dues are unpaid shall not receive the Society's publications or hold office. Such members shall be notified by the Secretary-Treasurer, upon second billing, that those whose dues are in arrears for two years shall be dropped from the rolls of the Society.
Individuals dropped from membership for nonpayment of dues, or who have resigned, may be automatically reinstated by payment of current dues.
Section 2. Auditing
All financial affairs of the Society shall be audited by a Certified Public Accountant.
Section 3. Bonding
The Secretary-Treasurer shall be bonded for an amount determined by Council.
Section 4. Expenses of Officers
Officers of the Society who receive allotments of funds for conduct of their offices shall keep an itemized account of disbursements and submit same to the Secretary-Treasurer in time for inclusion in the regular or annual statement by the Secretary-Treasurer. Unexpended balances shall revert to the Treasury.
Such allotments may be made only by the Council and are in addition to such sums as the Council may authorize to defray expenses of certain officers as follows: If requested, round-trip air fare and the cost of hotel rooms at the Annual Meeting may be provided for the President, the Editors of the Journal, the Scientific Program Director(s), and the Secretary-Treasurer.
Section 5. Endowment Funds
The purposes of the Society's Endowment Funds are to finance projects of value and interest to the Society, to include but not limited to, the underwriting of Awards, Lectureships and Honors. These purposes shall be construed conservatively and the integrity of the Funds preserved. To enlarge their opportunities for service, contributions from friends of parasitology are to be encouraged.
ARTICLE IX. REGIONAL BRANCHES AND AFFILIATED ORGANIZATIONS
Section 1. Establishment
Regional branches of the Society may be established and existing organizations with an interest in the disciplines of parasitology may become affiliated with the Society, by action of the Council, on a petition by ten Society members in good standing and residing within the geographic boundaries of the branch or organization. The boundaries shall be indicated in the petition to the Council and any subsequent changes shall be made only with permission of the Council. The Council shall exercise no jurisdiction over the name of any branch or affiliated organization.
Section 2. Sovereignty
Regional branches or affiliated organizations shall be free to elect officers, collect dues and govern themselves, subject only to compliance with provisions stated herein. Policies set forth in the Constitution and/or By-laws of such groups shall be in harmony with the policies, including the Charter and By-laws, of the Society. A copy of the Constitution and/or By-laws of regional or affiliated organizations shall be filed with the Secretary-Treasurer.
Section 3. Members
Membership in regional branches or affiliated organizations shall not be restricted to members of the Society.
Section 4. Officers
A list of officers shall be filed with the Secretary-Treasurer within three weeks after their election.
Section 5. Representation
Regional branches of affiliated organizations with 25 or more Society members in good standing may appoint or elect a representative to the Council. This representative shall be free to participate in the discussions of the Council but shall be a non-voting member of that body.
Section 6. Reports
Regional branches or affiliated organizations shall submit to the Council, through the Secretary-Treasurer, a concise, annual report of their activities and copies of their programs of meetings, announcements, and other activities. This information must be in the hands of the Secretary-Treasurer prior to the annual Council meeting.
Section 7. Meetings
Regional branches or affiliated organizations may hold meetings at their own discretion provided that such meetings do not conflict with the Annual Meeting of the Society.
Section 8. Use of Society Publications
Announcements and programs of meetings held by regional branches or affiliated organizations may be published in The Newsletter but the cost of publication must be borne by the branch or organization, unless otherwise determined by the Editor and Council.
Section 9. Dissolution
The Council may at any time, for good cause, dissolve or relinquish affiliation with a regional branch or affiliated organization.
ARTICLE X. PUBLICATIONS
Section 1. Society Publications
The official publications of the Society are The Journal of Parasitology and The American Society of Parasitologists Newsletter. The price of subscriptions to the Journal and Newsletter shall be determined by the Council.
There may be such other publications as the Council and Society authorize.
Section 2. Editorial Boards
All affairs related to the Journal, except as provided otherwise, shall be managed by an Editorial Board consisting of an Editor and such Associate and Assistant Editors as shall be recommended by the Editor. There shall be such other assisting personnel as the Editor and Council deem essential.
All affairs related to the Newsletter, except as provided otherwise, shall be managed by an Editorial Board consisting of an Editor and Associate Editors as recommended by the Editor. One Associate Editor will be the President-Elect, a second will be the Vice President. Terms of these two Associate Editors will coincide with their terms of office. Secretaries of the Affiliate Societies will serve as correspondents.
Members of the Editorial Boards generally shall be Society members in good standing and shall represent to the fullest practicable degree the scientific interests of the Society's members.
ARTICLE XI. RULES OF ORDER
Section 1. Application and Procedure
The Society, its officially constituted committees, and its officers and members shall observe in their conduct the procedures defined in these By-laws and in the special and general rules of order of the Society.
Section 2. Special Rules of Order
(i) Quorum
One hundred members in good standing shall be a quorum of the Society. A majority of the members of the Council shall be a quorum of that body.
(ii) The Society Year
The Society year will begin at the conclusion of the Annual Business Meeting.
(iii) Review by Society of Council Action
No action by the Council shall abridge the right of the Society to debate any questions or review any action or decision by the Council, and any such action or decision may be changed by an affirmative vote of two-thirds of the members present and voting at a duly called business meeting or of those replying within 60 days to mail or electronic ballots issued by the Secretary-Treasurer, provided votes are cast by 100 members, and provided also that Society action does not involve commitment, obligation, or payment of funds on which the Council has already acted in accordance with its duly invested authority and responsibility.
Section 3. General Rules of Order
Questions of procedure shall be decided according to the latest edition of Sturgis' Standard Code of Parliamentary Procedure unless otherwise provided for in the By-laws or the Special Rules of Order of the Society.
ARTICLE XII. AMENDMENTS
Section 1. Procedure
Amendments to these By-laws may be proposed by a petition signed by one-fourth of the Active Members of the Society or by one-fourth of the Council members. The properly proposed amendments shall be submitted to and studied by Council and, upon approval by two-thirds of the members present at a Council meeting where there is a quorum, shall be submitted in writing to members. This shall be done at least 30 days prior to a business meeting or circulation of a mail or electronic ballot designated for the purpose of voting on the amendments. Ratification of amendments shall require two-thirds vote of the Society members present at the meeting or by an affirmative vote of two-thirds of the members responding within 60 days to a mail or electronic ballot issued by the Secretary-Treasurer, provided votes are cast by at least 100 members.
Section 2. Recording of Amendments by Secretary-Treasurer
All amendments, whether relating to addition, repeal, or alteration, and dates of their adoption shall be recorded seriatim by the Secretary-Treasurer and filed with a copy of these By-laws.
